Changes between Version 14 and Version 15 of HetProcedures/RA/dailychecks

Timestamp:

Oct 16, 2023 6:02:10 AM (7 months ago)

Author:

stevenj

Comment:

--

HetProcedures/RA/dailychecks

@@ -50 +50 @@
    * use htopx to edit the value of {{{exp}}} on all accepted VIRUS targets observed with OCD that are not 1080s (DEX, DFW, G09, NEP/TESLA, GAMA, SSA, etc)
 
-6. Check the Daily Site Status report and the Daily Telemetry Report via emails
+6. Check the Daily Site Status report, the Daily Telemetry Report, the SAMS status report, etc via emails
    * look for anything crazy/weird
    * check that plot of pointing corrections looks sane
@@ -72 +72 @@
 * evaluate weekly HPF pedestal level graph
 * review per-RA priority and dTopt average statistics (currently broken)
-* approve timesheets in Workday and update timeoff spreadsheet
+* approve timesheets in Workday and update timeoff spreadsheet (usually Monday nights)
+    * notify any night staff members who have more than 2 previous weeks of unsubmitted time sheets
 * collect and summarize project updates in ongoing night staff project reports (maybe ~monthly?)
 * attend Tuesday software meeting and share updates/input on night staff projects or other science operations issues
@@ -80 +81 @@
    * Monday: confirm with Karen at AL about cookies (usually order 3-5)
    * Tuesday: come at ~3:20 to set up screen, projector, computer
+* Organize weekly operations staff meeting
+   * Tuesday: request agenda items
+   * Wednesday: distribute agenda
+   * Thursday: run meeting from 3:30-4:30pm CDT / 3:00-4:00pm CST
+   * Friday: distribute notes from meeting
 
-''bi-weekly:'' attend the bi-weekly telecons: give science operations report (edit document several days before meeting), answer questions, give feedback as required
+''bi-weekly:''
+* attend the bi-weekly telecons: give science operations report (edit document several days before meeting), answer questions, give feedback as required
+* check the bi-weekly pointing report generated every other monday
+
+[[br]]
+
+== calendar reminders throughout the weeks:
+* Monday:
+   * send HObS meeting reminder (currently meetings are Tue at 10am)
+* Tuesday:
+   * send email requesting agenda items for operations staff meeting
+* Wednesday:
+   * send agenda for operations staff meeting
+* Thursday:
+* Friday
+   * check if any targets in the queue have impossible exposure times, sky constraints, etc
+   * check if any "HOLD" targets in the queue have impossible synoptic date constraints - if so, mark them as D and add a comment.
+   * consider whether anything noteworthy changed with HET instruments/facility this week; if so, update appropriate webpages: [https://hydra.as.utexas.edu/?a=help&h=95 LRS2] [https://hydra.as.utexas.edu/?a=help&h=107 VIRUS] [https://hydra.as.utexas.edu/?a=help&h=120 HPF] [https://hydra.as.utexas.edu/?a=help&h=93 HRS]
+   * consider posting on the HET Blog: https://sites.utexas.edu/het/category/general/
 
 [[br]]
 
 == Monthly checks == #monthly
-* eng/gto program status updates
-* update partner time charged statistics, monitor for and anticipate any problems with distribution
-
+* if necessary, share eng/gto program status updates (no longer common in 2023)
+* update partner time charged statistics spreadsheet, monitor for and anticipate any problems with distribution
+* during the school year, attend Research Scientists and Faculty meetings at UT on Zoom
 
 [[br]]
@@ -108 +132 @@
 * solicit Eng/GTO time requests, compile and send to HET Board
 * calculate time available each trimester and inform partners of their science time
+* serve on the UT HET TAC in officio or ex officio capacity
 
 [[br]]